Register
MetLib 2026 is officially sold out.
Thank you to everyone who registered!
The waiting list is now also closed. Unfortunately, it is no longer possible to register.
The final program is in its last phase of development. Registration for the excursions and sessions will likely start in mid-September. You will be notified automatically once registration is open.
Good to know
– 4 day conference entry on October 25-28, 2026
– drinks, snacks & lunch on conference days, welcoming drinks & dinner on Sunday
– 2 optional excursions including transport to The Hague and Rotterdam
– 1 dinner
– Hotel accommodations and regular travel costs
– Travel costs to and from Amsterdam – Utrecht & one way metro Amsterdam Oosterdok Library – OBA Next Kraaiennest
– Snacks during the excursions in The Hague and Rotterdam
Everyone who is interested in the development of metropolitan city libraries can join.
Because we want to bring together an international group, the number of participants for libraries in the Netherlands and Belgium is limited to two persons per organization. Requests for more participants can be noted, notification for that will follow on September 1.
Cancellation received before 1 September 2026:
Administration costs, bookingfee: 0.030% of registration fee*.
Cancellation received between 1 September – 3 October 2026:
50% of registration fee.
Cancellation received on or after 4 October 2026:
100% of registration fee.
The final cutoff aligns with our catering commitments, which can no longer be adjusted from 4 October onward.
Can’t make it, but know someone who can?
Substitutions are welcome at no extra cost, simply let us know the name and details of your replacement and we’ll take care of the rest.
Unforeseen circumstances
We recognize that travel restrictions, illness, or other unforeseen situations may arise. In such cases, please reach out to us directl, we’ll gladly discuss the options together.
XCover
Please check the cancellation terms with XCover if you took out this insurance. We are not liable for any claims made through them; this is a voluntary agreement between you and XCover.
* We have absorbed the booking fees into the ticket price for you, we cannot do this a second time in the event of cancellation. Thank you for your understanding.
Whether you need a visa for a business trip to the Netherlands (a Schengen area country) depends primarily on your nationality and the length of your stay.
If you are a non-EU/EEA national, you may need a short-stay Schengen visa for business activities (meetings, conferences) up to 90 days in a 180-day period.
Steps to Take:
Check Requirement
Use the link to check if you need a visa based on your nationality: https://www.netherlandsworldwide.nl/visa-the-netherlands/visa-required.
If you do not need a visa, you still might need other documents to travel to the Netherlands (for example proof of stay and/or proof of travel, see: Check what documents you need to travel to the Netherlands)
Apply Early
If a visa is required, apply up to 6 months (but no later than 45 days) before your trip.
Invitation letter?
You may need an Invitation letter from the company or event you will be visiting in the Netherlands, on official company paper with a stamp and signature, as proof of your business purpose.
If you need such an invitation letter, please contact our MetLib Team at metlib@bibliotheekutrecht.nl (please mention as subject ‘Invitation letter’).
You will then receive an invitation letter from us, of which you must then bring a color copy upon arrival in the Netherlands.
Utrecht Library can provide an invoice of your registration/purchase but only after the payment has arrived, which usually takes from three to five workings days. Moreover, invoices are not issued automatically, so please consider that it will take at least another three to five working days for our staff to send the invoice. Contact us with full details for your invoice (address, company name, etc.). Please mention ‘invoice request’ in the subject field, so we can help you as soon as possible.